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Introducing PDF Forms - Turn Any PDF Into a Fillable Form

· 2 min read

Your Existing PDFs, Now Interactive​

Got a PDF template you've been printing, filling by hand, and scanning back in? Not anymore. With PDF Forms, you can upload any PDF document and place interactive fields directly on top of it — turning it into a fully digital, workflow-ready form.

How It Works​

  1. Upload your PDF — letters, applications, certificates, whatever you have
  2. Place fields — drag text inputs, checkboxes, or signature pads onto the document
  3. Add to a workflow — it works just like any other form in OSPROV

Users fill out the form in the browser, validation runs automatically, and submissions flow straight into your approval process.

What You Can Add​

  • Text Input — single-line fields for names, IDs, emails
  • Textarea — multi-line fields for addresses and comments
  • Checkbox — for agreements and yes/no questions
  • Signature — a draw-pad for digital signatures

Multi-page PDFs (up to 20 pages) are fully supported. Fields on each page are independent, and the whole form submits together.

Export Options​

Submissions can be exported three ways:

  • Table View — just the field values in a structured table
  • Form View (All) — the full PDF with filled data plus approval history
  • Initial Form Only — clean PDF output, perfect for printing or sharing

Getting Started​

Form creators — go to Forms → Create Form, select PDF Form, and upload your document. See the PDF Forms documentation for full setup details.

Form users — PDF Forms appear in workflows just like regular forms. Fill the fields, navigate pages with the Previous/Next buttons, and submit when ready.

Ready to go paperless? Check out the PDF Forms documentation to get started.