Viewing and Exporting Submissions
After a PDF form is submitted, you can view the completed submission and export it in several formats.
Viewing a Submission
- Go to My Submissions or Submission History
- Find your submission in the list
- Click to open it
The PDF displays with all your filled data in read-only mode. You can still navigate between pages and review all content. The submission ID, status, and approval history are shown alongside the form.
Export Options
Three export buttons are available at the bottom of the submission view:
Table View
Exports submission data as a structured table — field labels paired with their submitted values, plus submission metadata (ID, date, status).
Best for: Quick data summaries, sharing individual field values without the PDF layout.
Form View (All)
Exports a full-page capture of the submission view, including:
- The rendered PDF with filled data
- Workflow context: approval history, status, metadata
File size: Moderate to large (1–3 MB depending on form length)
Best for: Complete audit trails, internal documentation, archival with full submission history.
Initial Form Only
Exports just the filled form — no workflow metadata or approval history. Produces a cleaner, smaller file than Form View (All).
Best for: Sharing the form content externally, situations where workflow context is not needed, printing.
Comparing Export Options
| Table View | Form View (All) | Initial Form Only | |
|---|---|---|---|
| File size | Small | Larger (1–3 MB) | Moderate |
| Includes workflow/approval data | No | Yes | No |
| Includes PDF background | No | Yes | Yes |
| Best for printing | No | No | Yes |
| Best for archival | No | Yes | No |
| Best for sharing | Yes | No | Yes |
Recommended Use
- Table View — quick data reference or when you only need the field values
- Form View (All) — complete audit record including the approval chain
- Initial Form Only — sharing or printing the filled form without workflow context